--- title: "Vendor Management for Property Managers | W-9s, ACH Payments & Compliance | Topkey" description: "Centralize vendor W-9s, banking details, invoices, and payment preferences in one secure hub. Pay vendors with free same-day ACH, track real-time payment status, and maintain a full audit trail—all with Topkey’s vendor management tools." canonical: "https://topkey.io/features/vendor-management" language: "en" --- Features / [ Vendor Management ](https://topkey.io/integrations) # Stop juggling vendor info. One hub for W-9s, banking, and vendor info. Pay by ACH, card, or check with automated reconciliations and full audit trails. [Book a demo](https://topkey.io/demo) Trusted by 340+ property managers and 50,000+ properties. Topkey is a financial technology company and is not an FDIC-insured bank. Banking services provided by Thread Bank, Member FDIC. FDIC deposit insurance covers the failure of an insured bank. Certain conditions must be satisfied for pass-through deposit insurance coverage to apply. ## Vendors centralized. Payments simplified. Topkey centralizes all your vendor information and streamlines how you pay. Send free same-day ACH transfers through Topkey deposit accounts\* for fast and easy vendor management. ### One vendor hub. Keep vendor contacts, banking info, and documents (like W-9s) centralized in a single, secure hub. ### Flexible payment options. Topkey supports ACH, physical checks, and even card payments. Vendors can specify their preferred method for easy payments. ### Self-service portal. Invite vendors to a secure portal where they can update payment details, view past payments, and upload invoices to reduce back-and-forth. \*Topkey is a financial technology company and is not an FDIC-insured bank. Banking services provided by Thread Bank, Member FDIC. FDIC deposit insurance covers the failure of an insured bank. Certain conditions must be satisfied for pass-through deposit insurance coverage to apply. ## Real-time vendor status. Get real-time visibility into payment status, invoice approvals, and outstanding bills, all in one dashboard. Vendors always know where payments stand. No more phone calls asking “Did you get my check?” ## Centralized compliance. Keep W-9s and vendor information in one place. Store tax documents, and banking info alongside vendor details, so 1099s are simple and nothing gets lost. ## Free same-day ACH. Pay vendors quickly without fees. With Topkey deposit accounts\*, you can send same-day ACH payments to vendors at no cost, speeding up payouts and keeping vendors happy. \*Topkey is a financial technology company and is not an FDIC-insured bank. Banking services provided by Thread Bank, Member FDIC. FDIC deposit insurance covers the failure of an insured bank. Certain conditions must be satisfied for pass-through deposit insurance coverage to apply. ## Customer Testimonials Juggling Guesty, QuickBooks, banking, and third-party tools just to pay owners and vendors used to eat our time. Now everything lives in Topkey, saving us 30+ hours a month. Zachary Meringoff Founder and CEO , Ocean City Vacation Homes Before Topkey we were using multiple tools for expenses, bill pay, and banking. Now everything runs through one platform. Patryk Swietek CEO & Co-Founder , The Cohost Company Topkey lets us process payments in bulk, so we can select everything at once and quickly pay owners and vendors. Being able to pay bills in Topkey and automatically export those charges to Streamline has been incredibly helpful for managing owner charges. Lucas Caldeira Finance Director , Bolivar Vacations Topkey sits between our trust and operating accounts and keeps everything organized. It saves me 30 hours because expense management, bill pay, and banking are all in one place. Tabitha Abbott Billings Specialist , Current Tides One of the main reasons we started with Topkey was the ability to pay owners by ACH. Owners had been asking us for that for years. Harry Kinney GM , Western Property Management The first few months after implementing Topkey, we were recouping $10,000 to $20,000 that we were missing before. Heather Gunther Bookkeeper , Coastal Vibe Vacations Topkey gives us confidence that we can scale without sacrificing quality. Louisa Baldock Owner and VP , Solely Beachfront Vacation Rentals ## Learn more about Topkey's vendor management. ## Explore More Topkey Features [ Invoicing ](https://topkey.io/features/invoicing) [ Work Orders & Markups ](https://topkey.io/features/work-orders-markups) [ Bulk Payments ](https://topkey.io/features/bulk-payments) ## Disclosures \*Topkey is a financial technology company and is not an FDIC-insured bank. Banking services provided by Thread Bank, Member FDIC. FDIC Insurance available for funds on deposit through Thread Bank, Member FDIC. FDIC deposit insurance covers the failure of an insured bank. Certain conditions must be satisfied for pass-through deposit insurance coverage to apply. The Topkey Visa debit card is issued by Thread Bank, Member FDIC, pursuant to a license from Visa U.S.A. Inc. and may be used anywhere Visa cards are accepted. The Topkey Visa charge card is issued by Thread Bank, Member FDIC, pursuant to a license from Visa U.S.A. Inc. and may be used anywhere Visa cards are accepted. Accounts are eligible for pass-through deposit insurance only to the extent pass-through insurance is permitted by the rules and regulations of the FDIC, and if the requirements for pass-through insurance are satisfied. There may be a risk that pass-through deposit insurance is not available because conditions have not been satisfied. In such cases, funds may not be fully insured in the event the insured depository institution where the funds have been deposited were to fail. \*\*Your deposits qualify for up to $3,000,000 in FDIC insurance coverage when Thread Bank places them at program banks in its deposit sweep program. Your deposits at each program bank become eligible for FDIC insurance up to $250,000, inclusive of any other deposits you may already hold at the bank in the same ownership capacity. You can access the terms and conditions of the sweep program at https://thread.bank/sweep-disclosure/ and a list of program banks at https://thread.bank/program-banks/. Please contact customerservice@thread.bank with questions on the sweep program. Pass-through insurance coverage is subject to conditions. 1 | The interest rate on the High Yield Deposit Account will be 2.93% with an Annual Percentage Yield (APY) of 2.97%. The interest rate on the Regular Deposit Account will be 1.52% with an Annual Percentage Yield (APY) of 1.53%. These rates are effective as of 9/17/26. These are variable rates and are subject to change after the accounts are opened based on the Federal Funds Rate. Minimum opening deposit and average balance requirements may apply. Fees could affect earnings on the account. Topkey does not provide tax, legal, or accounting services. All information on this site is for educational purposes only.