--- title: "Topkey + Xero | Explore how Topkey makes Xero better for property managers." description: "Xero for property managers. Automate expenses, sync receipts, and reconcile bills faster with Topkey." canonical: "https://topkey.io/integrations/xero" language: "en" --- [ Integrations ](https://topkey.io/integrations) # Xero for property managers. Topkey connects Xero with your PMS to eliminate manual work, reduce reconciliation errors, and cut statement prep from days to hours. [Book a demo](https://topkey.io/demo) Trusted by 340+ property managers and 50,000+ properties. ## Better financials. Less effort. Topkey automates trust and operational accounting workflows for Xero users from receipt to reconciliation. With accurate data flowing between systems, your team saves days on every close. ### Eliminate duplicate entry. Capture clean transactions in Topkey and auto-sync clean data to Xero and your PMS. ### Route expenses correctly. Instantly separate operational vs. trust expenses with property and owner tagging. ### Faster close, fewer errors. Cut reconciliation and statement prep time by up to 75% with less effort and more accuracy. ## Results from Topkey Customers For a company my size, I'm basically saving a full-time employee's worth of work. It's a no-brainer in my eyes. Riley Goldman CEO , Beachside VR Topkey saves me 20 hours of manual work a week and gives us complete confidence in our financial reporting. Vicki Osborn Operations Accountant U.S. Division , Andes STR Topkey saves our team about a week of financial work every month. Lucas Caldeira Finance Director , Bolivar Vacations In three quarters, we cut a million dollars out of our cost structure. Topkey gave us the visibility to look at every line item, invoice, and contract. Josh Hatter Founder & CEO , Curated Vacation Properties I cannot recommend Topkey highly enough, it literally pays for itself! Luke Brannon Owner , Grand Welcome Orange Beach Topkey is profitable for us, it's not an expense. Mike Wesling Co-Founder , Anchor Point Premier Vacations There is no one quite like Topkey. They are taking customer service to the next level. Terry Whyte Owner , Anna Maria Island Beach Rentals ## Explore the Topkey + Xero Integration ### Two-Way Sync ### Property Tracking ### Auto Vendor Matching ### Integrated Bill Payments ### Audit-Ready Documentation #### Keep data consistent across both systems. Topkey pushes expenses into Xero as bills or spend money transactions in near real-time, while pulling back your chart of accounts, contacts, and tracking categories to keep lists current. This means you’re always working with accurate data: expenses logged in Topkey show up in Xero automatically, and Xero remains the single source of truth for your financials without manual re-entry. #### Turn Xero tracking into property-level reporting. Topkey leverages Xero’s Tracking Categories so every expense is automatically tied to the correct property. When you tag a purchase in Topkey, it syncs to Xero with the right tracking category already applied. Your P&L, spend by supplier, or project reports in Xero can now be filtered by property with no extra effort, giving you clean per-property reporting instantly. #### Vendors and accounts always line up. Each expense pushed from Topkey is coded with the right account and linked to the correct Xero contact. If the vendor doesn’t already exist in Xero, Topkey creates it automatically. For example, a Home Depot transaction tagged “Repairs” in Topkey posts to Xero under Repairs & Maintenance with Home Depot as the vendor. This keeps your chart of accounts and contact list consistent while eliminating coding errors. #### Close the loop on AP in one platform. Record vendor bills in Topkey, approve them, and pay via ACH, or pull open bills from Xero and pay them in a batch. Topkey updates the status in Xero automatically, so bills marked paid in Topkey are reflected as paid in Xero. The result is faster payables with no mismatched records—your Xero ledger and bank reconciliation always tie out. #### Every transaction has its receipt attached. Topkey ensures that every bill or expense sent to Xero carries its backup documentation. Receipts and invoices flow through as file attachments or links, so anyone in your team can open Xero and see the original proof in seconds. This makes answering owner questions easy and keeps audits stress-free since all supporting documents live inside your accounting system. ## Topkey Success Stories [ customer spotlight ###### How Anchor Point Premier Vacations Removed Financial Fear with Topkey 1 day per week Saved on owner billing and financial management. Zero leakage Reduced expense leakage with real-time receipt capture. Read full story ](https://topkey.io/customer-stories/how-anchor-point-premier-vacations-removed-financial-fear-with-topkey)[ ](https://topkey.io/customer-stories/how-anchor-point-premier-vacations-removed-financial-fear-with-topkey) [ customer spotlight ###### How Anna Maria Island Beach Rentals Saves 20+ Hours a Month with Topkey 20+ hours Saved per month on financial tasks. Near-zero Expense leakage with improved invoice tracking. Read full story ](https://topkey.io/customer-stories/how-anna-maria-island-beach-rentals-saved-20-hours-a-month-with-topkey)[ ](https://topkey.io/customer-stories/how-anna-maria-island-beach-rentals-saved-20-hours-a-month-with-topkey) [ customer spotlight ###### How Arrived Recouped $250k in Expenses with Topkey $250k Recouped $250-$350k annually in expenses because of Topkey. 90% Reduction in expense reconciliation time from 10 hours to 1 hour per week. Read full story ](https://topkey.io/customer-stories/how-arrived-recouped-250k-in-expenses-with-topkey)[ ](https://topkey.io/customer-stories/how-arrived-recouped-250k-in-expenses-with-topkey) ## Frequently Asked Questions Can Topkey tag expenses by property and department? Yes—using Xero Tracking Categories. Xero allows up to four total categories but only two active at once; Topkey maps properties to one category and (optionally) departments/regions to the second, so you preserve dimensional reporting. Do receipts get attached to bills? Yes. Xero’s Accounting API supports attachments on invoices/bills, and Topkey includes receipts so reviews happen in one place. Any limitations I should know? The “two active tracking categories” limit is a Xero platform constraint; Topkey helps you design mappings that still deliver useful reporting within that boundary. What about performance and rate limits? Topkey batches and retries respectfully within Xero’s constraints to avoid throttling, keeping your books current without manual pushes. ## Save time on Xero. Learn why property managers on Xero love Topkey. ## Disclosures \*Topkey is a financial technology company and is not an FDIC-insured bank. Banking services provided by Thread Bank, Member FDIC. FDIC Insurance available for funds on deposit through Thread Bank, Member FDIC. FDIC deposit insurance covers the failure of an insured bank. Certain conditions must be satisfied for pass-through deposit insurance coverage to apply. The Topkey Visa debit card is issued by Thread Bank, Member FDIC, pursuant to a license from Visa U.S.A. Inc. and may be used anywhere Visa cards are accepted. The Topkey Visa charge card is issued by Thread Bank, Member FDIC, pursuant to a license from Visa U.S.A. Inc. and may be used anywhere Visa cards are accepted. Accounts are eligible for pass-through deposit insurance only to the extent pass-through insurance is permitted by the rules and regulations of the FDIC, and if the requirements for pass-through insurance are satisfied. There may be a risk that pass-through deposit insurance is not available because conditions have not been satisfied. In such cases, funds may not be fully insured in the event the insured depository institution where the funds have been deposited were to fail. \*\*Your deposits qualify for up to $3,000,000 in FDIC insurance coverage when Thread Bank places them at program banks in its deposit sweep program. Your deposits at each program bank become eligible for FDIC insurance up to $250,000, inclusive of any other deposits you may already hold at the bank in the same ownership capacity. You can access the terms and conditions of the sweep program at https://thread.bank/sweep-disclosure/ and a list of program banks at https://thread.bank/program-banks/. Please contact customerservice@thread.bank with questions on the sweep program. Pass-through insurance coverage is subject to conditions. 1 | The interest rate on the High Yield Deposit Account will be 2.93% with an Annual Percentage Yield (APY) of 2.97%. The interest rate on the Regular Deposit Account will be 1.52% with an Annual Percentage Yield (APY) of 1.53%. These rates are effective as of 9/17/26. These are variable rates and are subject to change after the accounts are opened based on the Federal Funds Rate. Minimum opening deposit and average balance requirements may apply. Fees could affect earnings on the account. Topkey does not provide tax, legal, or accounting services. All information on this site is for educational purposes only.