--- title: "Free Vacation Rental Owner Statement Template" description: "Download this practical, customizable owner statement template for vacation rental managers." canonical: "https://topkey.io/tools/free-vacation-rental-owner-statement-template" language: "en" --- [Tools](https://topkey.io/tools) # Free Vacation Rental Owner Statement Template Download this practical, customizable owner statement template for vacation rental managers. ## Free Vacation Rental Owner Statement Template Download *NOTE: Topkey does not provide tax, legal, or accounting services. All information on this site is for educational purposes only.* ### **How to Use This Owner Statement Template** Welcome! This template is designed to help vacation rental property managers generate clear, professional monthly owner statements. To get started, fill out the form to download the template. Then, make a copy to make edits ### ‍**What This Owner Statement Template Includes (with Definitions)** **‍**‍**Bookings** - Summarizes all guest stays that fall within the selected statement period. - Gross: Total paid by guest. - Taxes & Non-Comm.: Deductions not subject to commission. - Net for Comm. = Net amount for commissions. - PM (Property Manager) Fee: Commission or deductions. - Owner = Amount due to owner. - In Period %: Portion of the booking that falls within the date range. - Can Remit = Amount due to owner for this period. ‍**Expenses** - Lists reimbursable and non-reimbursable expenses paid by the manager. - Date: The transaction date when the expense was incurred or posted. - Description: Short description of the expense. - Receipt: Reference to the status of the receipt. - Amount: The full dollar amount paid by the property manager. - Reimbursed Already: Amount that has already been reimbursed to the owner. - Reimbursing Now: Amount eligible this period to be reimbursed to the owner based on receipt status and owner agreement. **Note**: In this example owner statement template the property manager isn't reimbursing for expenses with missing receipts. This is commonly known as leakage. Learn more about how to avoid expense leakage here or get a demo to find out how Topkey helps you avoid leakage. ### ‍**Statement Summary** - ‍**‍**Totals Bookings: Total income eligible to remit. - Totals Total Expenses: Total reimbursable expenses owed. - Grand Total: what the manager will remit to the owner ### ‍**Recommended Use:** - ‍**‍**Make a copy of this spreadsheet to use. - Create a new tab for each owner each month. - Update booking rows using your reservation or PMS system. - Record expenses from your card or accounting systems (or automate expense tracking with Topkey). - Use formulas to ensure consistency and automate the math - Add your company’s logo and contact info or branding before sending ‍**Sending to Owners:** We recommend exporting the filled statement as a PDF and emailing it along with any receipts or explanations. ### Questions or Need Help? If you need support or want help automating this process, email: info@topkey.io. ## Disclosures \*Topkey is a financial technology company and is not an FDIC-insured bank. Banking services provided by Thread Bank, Member FDIC. FDIC Insurance available for funds on deposit through Thread Bank, Member FDIC. FDIC deposit insurance covers the failure of an insured bank. Certain conditions must be satisfied for pass-through deposit insurance coverage to apply. The Topkey Visa debit card is issued by Thread Bank, Member FDIC, pursuant to a license from Visa U.S.A. Inc. and may be used anywhere Visa cards are accepted. The Topkey Visa charge card is issued by Thread Bank, Member FDIC, pursuant to a license from Visa U.S.A. Inc. and may be used anywhere Visa cards are accepted. Accounts are eligible for pass-through deposit insurance only to the extent pass-through insurance is permitted by the rules and regulations of the FDIC, and if the requirements for pass-through insurance are satisfied. There may be a risk that pass-through deposit insurance is not available because conditions have not been satisfied. In such cases, funds may not be fully insured in the event the insured depository institution where the funds have been deposited were to fail. \*\*Your deposits qualify for up to $3,000,000 in FDIC insurance coverage when Thread Bank places them at program banks in its deposit sweep program. Your deposits at each program bank become eligible for FDIC insurance up to $250,000, inclusive of any other deposits you may already hold at the bank in the same ownership capacity. You can access the terms and conditions of the sweep program at https://thread.bank/sweep-disclosure/ and a list of program banks at https://thread.bank/program-banks/. Please contact customerservice@thread.bank with questions on the sweep program. Pass-through insurance coverage is subject to conditions. 1 | The interest rate on the High Yield Deposit Account will be 2.93% with an Annual Percentage Yield (APY) of 2.97%. The interest rate on the Regular Deposit Account will be 1.52% with an Annual Percentage Yield (APY) of 1.53%. These rates are effective as of 9/17/26. These are variable rates and are subject to change after the accounts are opened based on the Federal Funds Rate. Minimum opening deposit and average balance requirements may apply. Fees could affect earnings on the account. Topkey does not provide tax, legal, or accounting services. All information on this site is for educational purposes only.