--- title: "Trust Accounting Software for Vacation Rentals | Topkey" description: "Topkey keeps your vacation rental trust account reconciled every day, with a double-entry trust ledger that shows exactly whose money is in trust." canonical: "https://topkey.io/trust-accounting" language: "en" --- # Trust accounting done for you daily. Topkey matches every payout to its reservation, splits it between owners, fees, taxes and deposits, and keeps your trust account reconciled every day. [Book a demo](https://topkey.io/demo) Trusted by 350+ property managers and 52,000+ properties. Topkey trust accounting: daily payout reconciliation and a trust ledger showing $1,024,636.73 held in trust. ## Trust accounting the easy way. Topkey matches every payout to its reservation, posts every dollar under your owner contracts, and keeps your trust account reconciled every day, so month-end is a final review, not a scramble. ### Payouts matched daily. OTA and payment processor payouts are matched to bank deposits and reservations every day. ### Airbnb payouts split for you. Lump-sum Airbnb payouts split into reservations automatically, and every dollar posts under your owner contracts. ### Problems flagged early. Underpaid, overpaid, and unmatched payouts are flagged during the month, before an owner ever notices. ### Statements checked against the ledger. Owner statements are checked against the trust ledger before they’re finalized, so every number ties out. ## Faster closes. Calmer audits. ### A real trust ledger behind every owner. Double-entry trust ledger by account and month. Owner, guest deposit, PM and tax money kept apart. Multiple trust bank accounts in one place. ![Trust Ledger with Opening, In, Out and Closing balances for Payable to Owner, Advanced Deposits, Payable to PM and Tax Withholdings. Held in trust: $1,024,636.73.](https://topkey.io/assets/28ddc1a4ef/trust-accounting-visual-1-trust-ledger.png) ## A month that closes only when it ties out. Payouts matched daily, not just at month-end. Reconciliation and trust ledger checks before close. Owner balances carry into the next period. ![Closed and open trust periods, with October close checks: Payouts reconciled to the bank, Assets = Liabilities, and 1 underpaid reservation to review.](https://topkey.io/assets/3db91a3e5b/trust-accounting-visual-2-close-checks.png) Owner statements ## Owner statements you review, not rebuild. Statements checked against the trust ledger. Draft, review, and finalize in one flow. Pay owners in bulk from finalized statements. ![October owner statements with Finalized and Pending review statuses, ready for review and bulk owner payments.](https://topkey.io/assets/5e6bb4a7c3/trust-accounting-visual-3-owner-statements.png) ## Topkey Success Stories Customer Spotlight ### [How KRAIN Delivers Accurate Owner Statements 8 Days Faster](https://topkey.io/customer-stories/how-krain-delivers-accurate-owner-statements-8-days-faster-with-topkey) 8 days faster Accurate owner statements, delivered sooner. Customer Spotlight ### [How VillaStay Recovers $19k Annually with Topkey](https://topkey.io/customer-stories/how-villastay-recovers-19k-annually-with-topkey) $19k / year Recovered with Topkey. ## Frequently asked questions. Still deciding? Talk to our team on a quick call. [Book a demo](https://topkey.io/demo) What is trust accounting software for vacation rental property managers? Trust accounting software tracks money you hold for others, like owner funds, guest deposits, and taxes, apart from your company’s money. Topkey gives property managers a double-entry trust ledger, matches payouts to reservations, and shows what you owe each owner. My PMS already has trust accounting. Why use Topkey? Topkey runs its own trust ledger and owner statements alongside your PMS, connected to payout reconciliation, bill pay, cards, and bulk owner payouts on one platform. It works with Guesty, Track, Hostaway, and Hostfully. How does Topkey know whose money is in my trust account? Topkey matches each payout to its reservations, then posts every dollar under your owner contracts: to the owner’s balance, an advance deposit for a future stay, or your management commission. Owner balances carry forward every period. How does Topkey reconcile Airbnb, Vrbo, and Booking.com payouts? Airbnb connects directly, so lump-sum payouts split into reservations automatically. Vrbo, Booking.com, and Marriott payouts match from uploaded reports. Topkey matches payouts daily and flags anything underpaid, overpaid, or unmatched. Will I catch a trust problem before an owner does? Payouts are matched daily, so unmatched payouts and under- or overpaid reservations show up during the month, not at month-end. A trust period only closes once reconciliation and trust ledger checks pass. Does Topkey create owner statements? Yes. Statements combine PMS reservation revenue with owner expenses, are checked against the trust ledger, and use your owner contracts for owner and management amounts. Send them as PDFs by email or through the owner portal. Can I manage more than one trust account? Yes. Topkey supports multiple trust bank accounts in one Topkey account, each with its own balance in the trust ledger. Reconciliation can also run on eligible operating accounts. Does Topkey help me stay audit-ready? Topkey gives you a double-entry trust ledger, owner statements tied to it, and a period close that requires reconciliation checks to pass. Trust rules vary by state, and you remain responsible for meeting yours. How do I get started with Topkey trust accounting? Book a demo. Our team sets it up with you: you provide opening bank balances, owner balances, and taxes held for a cutover month, and Topkey verifies the ledger ties to the bank before you go live. ## Close every month with confidence. Learn why top vacation rental property managers love Topkey. ## Disclosures \*Topkey is a financial technology company and is not an FDIC-insured bank. Banking services provided by Thread Bank, Member FDIC. FDIC Insurance available for funds on deposit through Thread Bank, Member FDIC. FDIC deposit insurance covers the failure of an insured bank. Certain conditions must be satisfied for pass-through deposit insurance coverage to apply. The Topkey Visa debit card is issued by Thread Bank, Member FDIC, pursuant to a license from Visa U.S.A. Inc. and may be used anywhere Visa cards are accepted. The Topkey Visa charge card is issued by Thread Bank, Member FDIC, pursuant to a license from Visa U.S.A. Inc. and may be used anywhere Visa cards are accepted. Accounts are eligible for pass-through deposit insurance only to the extent pass-through insurance is permitted by the rules and regulations of the FDIC, and if the requirements for pass-through insurance are satisfied. There may be a risk that pass-through deposit insurance is not available because conditions have not been satisfied. In such cases, funds may not be fully insured in the event the insured depository institution where the funds have been deposited were to fail. \*\*Your deposits qualify for up to $3,000,000 in FDIC insurance coverage when Thread Bank places them at program banks in its deposit sweep program. Your deposits at each program bank become eligible for FDIC insurance up to $250,000, inclusive of any other deposits you may already hold at the bank in the same ownership capacity. You can access the terms and conditions of the sweep program at https://thread.bank/sweep-disclosure/ and a list of program banks at https://thread.bank/program-banks/. Please contact customerservice@thread.bank with questions on the sweep program. Pass-through insurance coverage is subject to conditions. 1 | The interest rate on the High Yield Deposit Account will be 2.93% with an Annual Percentage Yield (APY) of 2.97%. The interest rate on the Regular Deposit Account will be 1.52% with an Annual Percentage Yield (APY) of 1.53%. These rates are effective as of 9/17/26. These are variable rates and are subject to change after the accounts are opened based on the Federal Funds Rate. Minimum opening deposit and average balance requirements may apply. Fees could affect earnings on the account. Topkey does not provide tax, legal, or accounting services. All information on this site is for educational purposes only. Topkey provides software to support trust accounting workflows. Customers remain responsible for compliance with applicable trust accounting and state licensing laws. Product figures shown are illustrative.