Integrations

QuickBooks Online for property managers.

Topkey connects to QuickBooks Online and your PMS to eliminate manual work, reduce reconciliation errors, and cut statement prep from days to hours.

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Trusted by 250+ property managers and 28,000+ properties.

Better financials. Less effort.

Topkey automates trust and operational accounting workflows for QBO users from receipt to reconciliation. With accurate data flowing between systems, your team saves days on every close.

Eliminate duplicate entry.

Capture clean transactions in Topkey and auto-sync clean data to QuickBooks Online and your PMS.

Route expenses correctly.

Instantly separate operational vs. trust expenses with property and owner tagging.

Faster close, fewer errors.

Cut reconciliation and statement prep time by up to 75% with less effort and more accuracy.

Results from QuickBooks Online Users

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The ability to sync transactions from Topkey to QuickBooks is huge. I categorize the expense by property and which of the accounts in QuickBooks it belongs to. Then I hit ‘Sync’, and it goes to Quickbooks, and I don’t have to touch it again. It’s a huge relief.
Jed Stephens
Co-Founder
,
Koloa Kai Vacation Rentals
Topkey's integration with QuickBooks saves us 7+ hours per month. Before, we either had duplicate data entry or our accountant was manually inputting transaction details. Now she sees every invoice, payment, and transaction detail in QuickBooks without lifting a finger.
Charles Kombrink
Bookkeeper & Financial Assistant
,
Host2Coast
Topkey syncs so quickly to our QuickBooks. A good 50-55% time has been saved because I'm not having to chase down receipts... I can pull a quick report and I know immediately where our financials are standing for that month.
Vicki Osborn
Operations Accountant U.S. Division
,
Andes STR
Topkey eliminated 20+ hours of manual work. Now data syncs automatically into Streamline and QuickBooks.
Natalia Enos
Revenue Manager
,
MyOceanRental
Topkey's integrations with QuickBooks and Guesty is next level. With the click of a button, all the manual work I used to do is completed.
Chris Petzy
CEO
,
Seacoast 2 Summit Vacation Rentals
Getting Breezeway and Streamline data into QuickBooks was a hassle. Topkey does it automatically, saving me hours every week.
Nikolai Kronk
Operations Manager
,
JZ Vacation Rentals
We no longer have any guesswork on which property an expense is for. There’s no disconnect between accounts payable and the actual expense that gets recorded in your owner statement and Quickbooks.
Aidan Groll
Founder
,
Blue Gems Management
Juggling Guesty, QuickBooks, banking, and third-party tools just to pay owners and vendors used to eat our time. Now everything lives in Topkey, saving us 30+ hours a month.
Zachary Meringoff
Founder and CEO
,
Ocean City Vacation Homes

Explore the Topkey + QuickBooks Online Integration

Real-Time Sync

Automated Coding

Vendor Management

Bill Payments

Receipts and Audit Trail

Keep your books current without broken bank feeds.

Expenses from Topkey—whether from card transactions or manual bills—sync into QuickBooks Online instantly with one click. Instead of scrambling with end-of-month data entry, your QBO stays continuously updated with every property expense as it happens.

Every transaction coded correctly, every time.

Topkey maps properties and categories using your QuickBooks GL codes, classes, locations, or customers, then auto-populates each transaction. Tag each expense by property and sync clean and human readable transaction data directly into QuickBooks. The result: organized reporting by property or department with no manual recoding.

Stop creating vendors in multiple systems.

If a vendor doesn’t exist in QuickBooks, Topkey creates it automatically when you push the bill or expense. Enter vendor details once in Topkey and trust that QuickBooks will mirror it. This eliminates mismatched ledgers and keeps your vendor list accurate across trust and operational accounting systems.

One-click AP from Topkey to QuickBooks Online.

Topkey imports open bills from QuickBooks for you to pay via ACH, then updates QuickBooks to mark them as paid. Or, start bills in Topkey from receipts/transactions, push them to QuickBooks, and pay in either system. Whichever way you run AP, reconciliation is simple—because payments and records match line for line.

Smarter receipts for every QuickBooks Online entry.

Automatically attach receipts with clean memos to each transaction pushed into QuickBooks. Whether it’s a bill or expense, everyone can see exactly what was purchased without chasing files. This strengthens compliance, reduces disputes, and saves hours of digging.

Topkey Success Stories

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Frequently Asked Questions

How does Topkey map properties, classes, and locations?

Topkey supports QBO class and location tracking so you can slice P&L by property, region, or team. We map your properties/categories to QBO Classes/Locations and Accounts, then post expenses/bills with those tags automatically. (Classes/Locations are QBO features available in Plus/Advanced.)

Do receipts become QBO attachments?

Yes—Topkey includes receipt files/links on the posted transactions so approvers and auditors see source docs inside QBO (bills/expenses support attachments).

Will this clutter my COA or create duplicates?

No—Topkey maps to your existing chart. We can auto-create vendors when needed or only use your current vendor list—your call.

We’re multi-location/department—does this scale?

Yes. Use Locations and (optionally) Classes for dimensions; Topkey can set them per property, vendor, or category, so reporting stays clean without COA explosion.

Save time on QuickBooks Online.

Learn why property managers on QuickBooks Online love Topkey.

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