Save 20+ hours a week on BrightSide.
Process thousands of work orders, invoices, and receipts with the click of a button. Reduce owner statement prep from days to hours.
Better financials. Less effort.
The average vacation rental manager spends 20+ hours a week managing receipts, reconciling expenses, processing bills, and manually entering data into BrightSide to create owner statements. With Topkey, you can do it in minutes, while uncovering hidden owner billables to boost profit by up to 28%.
Stop chasing receipts.
Auto-create work orders and invoices in BrightSide directly from card and bank expenses.
Recover lost profit.
Identify and sync 100% of your owner billables to BrightSide with custom markups applied automatically.
Seamless STR integrations.
Automate financial operations across your maintenance, operations, and accounting systems.
Results from Topkey Users
Explore the Topkey + BrightSide Integration
Push owner expenses without retyping.
Topkey turns any card charge or expense into a BrightSide work order, with an invoice for the cost and the marked-up amount to bill the owner, or adds it to a work order that is already open. The unit, contractor, and work order type carry over, one at a time or in bulk, and anything already sent is skipped automatically so nothing is entered twice.
Document and justify every owner expense.
When expenses are sent from Topkey to BrightSide, receipts and photos are attached to the work order automatically, so approvers can see exactly what was purchased without chasing down backups. The result is faster approvals, fewer questions, and cleaner books at month-end.
Every expense tied to the right unit.
Topkey syncs your units and contractors directly from BrightSide, along with your work order types, statuses, and priorities, so every expense in Topkey can be tagged to the exact unit without maintaining separate lists. Syncs run automatically twice a day, or any time you need them.
Process payables faster.
Log contractor bills in Topkey, assign them to BrightSide units, and pay contractors in bulk via ACH or check. Your BrightSide contractors sync into Topkey, so every payment goes to the right contractor and your contractor list stays consistent across both systems.
Turn Breezeway tasks into BrightSide work orders.
Pull completed or selected Breezeway tasks into Topkey with the right unit context. When Breezeway and BrightSide are both connected, Topkey can send eligible Breezeway work orders to BrightSide, including invoice details and available photos. Review and approve in one place so only the work you intend to bill moves forward.
Topkey Success Stories
Frequently Asked Questions
Who is Topkey for?
Topkey is the AI-powered financial operating system built specifically for vacation rental managers. It integrates directly into your PMS and accounting software. Topkey provides a single, unified system that automates expenses, bookkeeping, receipts, corporate cards, AP/bill pay, inventory, revenue reconciliation, trust accounting, and owner statements. So you can get back to what matters: hospitality.
What are the common use cases in hospitality?
Collecting receipts from field staff by text, matching every card purchase to the right property, paying vendors and billing work order costs back to owners, and managing inventory across properties. Topkey does the work, and your team just reviews and approves.
What exactly does the BrightSide integration automate?
Topkey turns card charges, bills, and receipts into BrightSide work orders, so maintenance costs reach BrightSide without re-typing. Your units, contractors, and open work orders sync into Topkey automatically twice a day.
Can Topkey attach receipts and line-item detail so I don’t have to hunt at month-end?
Yes. Receipts and photos attach to the BrightSide work order automatically, and each cost posts as its own invoice line with the amount, bill date, and contractor, so reviewers aren’t guessing what a charge was for.
What about work orders and markups, can Topkey handle that automatically?
Yes. Topkey applies your markup before export, so every BrightSide invoice carries both the cost and the amount to bill the owner. Send work orders one at a time or in bulk, and anything already sent is skipped.
Is Topkey free?
Topkey is a paid platform, priced by the size of your portfolio. Book a demo and we will put together a quote for your team.
How do I connect BrightSide to Topkey?
Get a BrightSide API key with access to units and work orders, then enter it with your BrightSide company address in Topkey’s integrations settings. Topkey checks the key, and your units, contractors, and open work orders start syncing.
Save time on BrightSide.
Learn why the best BrightSide users love Topkey.
