Trust accounting
done for you daily.
Topkey matches every payout to its reservation, splits it between owners, fees, taxes and deposits, and keeps your trust account reconciled every day.
Trusted by 350+ property managers and 52,000+ properties.
Trust accounting
the easy way.
Topkey matches every payout to its reservation, posts every dollar under your owner contracts, and keeps your trust account reconciled every day, so month-end is a final review, not a scramble.
Payouts matched daily.
OTA and payment processor payouts are matched to bank deposits and reservations every day.
Airbnb payouts split for you.
Lump-sum Airbnb payouts split into reservations automatically, and every dollar posts under your owner contracts.
Problems flagged early.
Underpaid, overpaid, and unmatched payouts are flagged during the month, before an owner ever notices.
Statements checked against the ledger.
Owner statements are checked against the trust ledger before they’re finalized, so every number ties out.
Faster closes. Calmer audits.
A real trust ledger behind every owner.
Double-entry trust ledger by account and month. Owner, guest deposit, PM and tax money kept apart. Multiple trust bank accounts in one place.
A month that closes only
when it ties out.
Payouts matched daily, not just at month-end. Reconciliation and trust ledger checks before close. Owner balances carry into the next period.
Owner statements
Owner statements you review,
not rebuild.
Statements checked against the trust ledger. Draft, review, and finalize in one flow. Pay owners in bulk from finalized statements.
What is trust accounting software for vacation rental property managers?
Trust accounting software tracks money you hold for others, like owner funds, guest deposits, and taxes, apart from your company’s money. Topkey gives property managers a double-entry trust ledger, matches payouts to reservations, and shows what you owe each owner.
My PMS already has trust accounting. Why use Topkey?
Topkey runs its own trust ledger and owner statements alongside your PMS, connected to payout reconciliation, bill pay, cards, and bulk owner payouts on one platform. It works with Guesty, Track, Hostaway, and Hostfully.
How does Topkey know whose money is in my trust account?
Topkey matches each payout to its reservations, then posts every dollar under your owner contracts: to the owner’s balance, an advance deposit for a future stay, or your management commission. Owner balances carry forward every period.
How does Topkey reconcile Airbnb, Vrbo, and Booking.com payouts?
Airbnb connects directly, so lump-sum payouts split into reservations automatically. Vrbo, Booking.com, and Marriott payouts match from uploaded reports. Topkey matches payouts daily and flags anything underpaid, overpaid, or unmatched.
Will I catch a trust problem before an owner does?
Payouts are matched daily, so unmatched payouts and under- or overpaid reservations show up during the month, not at month-end. A trust period only closes once reconciliation and trust ledger checks pass.
Does Topkey create owner statements?
Yes. Statements combine PMS reservation revenue with owner expenses, are checked against the trust ledger, and use your owner contracts for owner and management amounts. Send them as PDFs by email or through the owner portal.
Can I manage more than one trust account?
Yes. Topkey supports multiple trust bank accounts in one Topkey account, each with its own balance in the trust ledger. Reconciliation can also run on eligible operating accounts.
Does Topkey help me stay audit-ready?
Topkey gives you a double-entry trust ledger, owner statements tied to it, and a period close that requires reconciliation checks to pass. Trust rules vary by state, and you remain responsible for meeting yours.
How do I get started with Topkey trust accounting?
Book a demo. Our team sets it up with you: you provide opening bank balances, owner balances, and taxes held for a cutover month, and Topkey verifies the ledger ties to the bank before you go live.
Close every month with confidence.
Learn why top vacation rental property managers love Topkey.
